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Gmail / Google Workspace → Zoho Mail

Gmail to Zoho Mail Migration Guide

Complete guide to migrate from Gmail or Google Workspace to Zoho Mail using IMAP. Learn how to set up app passwords, preserve folders, and migrate emails safely with zero downtime.

Prerequisites

  • Source accounts in Gmail / Google Workspace with IMAP enabled
  • Destination Zoho Mail accounts created for each user
  • App passwords configured for both Gmail and Zoho Mail (see instructions below)

How to Get App Passwords

Gmail / Google Workspace App Password

Step-by-step instructions:

  1. Go directly to Google App Passwords
  2. If prompted, enable 2-Step Verification first (required for app passwords)
  3. Choose "Mail" as the app and "Other (Custom name)" as the device
  4. Enter "Migrate Wizard" as the custom name and click "Generate"
  5. Copy the 16-character password – you'll use this in Migrate Wizard
Zoho Mail App Password

Step-by-step instructions:

  1. First, enable Two-Factor Authentication (2FA) on your Zoho account if not already enabled
  2. Go to accounts.zoho.com and sign in
  3. Click My Profile → My Account
  4. Go to the Security section
  5. Click App Passwords → Generate New Password
  6. Enter "Migrate Wizard" as the app name and click Generate
  7. Copy the generated password immediately (you won't be able to see it again) – use this as the Zoho IMAP password

Important: App passwords are only available if 2FA is enabled. Also ensure IMAP access is enabled in your Zoho Mail settings (Settings → Mail Accounts → IMAP Access).

Using App Passwords in Migrate Wizard

  • Use the user's email address as the username for both Gmail and Zoho.
  • Use the generated app password (not the regular password) in the password field.
  • For Gmail IMAP, use imap.gmail.com.
  • For Zoho IMAP, use imap.zoho.com (or imap.zoho.eu for EU accounts).

Recommended Migration Strategy

1Test with a Single Mailbox

Migrate one Gmail mailbox to Zoho Mail using Migrate Wizard and confirm that login works, folders appear as expected, and messages are readable.

2Run a Small Pilot

Move 3–5 more mailboxes with different sizes and usage patterns. Use this to validate performance and confirm that Zoho isn't throttling or blocking IMAP connections.

Moving from Gmail to Zoho?

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Gmail to Zoho Mail Migration Guide: Complete IMAP Tutorial | Migrate Wizard